As a core tool used by employees everywhere, Microsoft Outlook does far more than just email. Its calendar, contacts, tasks and notes features make Outlook a versatile productivity powerhouse. But are your employees truly getting the most from it? Investing in Microsoft Outlook courses from premium institutes like Priority Management can pay dividends through optimized productivity.
In this article, we’ll explore the key benefits companies see when providing formal Outlook courses and training:
Mastering the Full Capabilities of Outlook
Outlook is likely the most heavily used software across any organization. But many employees have only scratched the surface of what it can do. They stick to basic email and calendar functions, unaware of built-in tools that could make them far more productive.
Outlook training shines a light on the full capabilities of the tool. Employees learn how to:
- Fully customize Outlook for optimum efficiency
- Automate repetitive tasks with Quick Steps and rules
- Get control of their inbox with advanced email management
- Sync Outlook seamlessly across devices for access anywhere
- Collaborate with teammates using sharing and delegation
- Manage tasks, flag key emails and schedule follow-ups
- Take notes and clip web pages for reference
- Filter and segment data with Advanced Find
- Import and export contacts and calendars
Knowing how and when to utilize the full Outlook toolkit allows each employee to tailor it to their role and workstyle. This amplifies productivity.
Power User Skills That Drive Productivity
Becoming a Outlook “power user” unlocks next-level productivity. Through training, employees gain skills like:
- Keyboard shortcuts for quicker navigation
- Advanced search techniques to instantly find communications
- Effective rules to keep the inbox uncluttered
- Productivity add-ins and extensions
- Ways to automatically track interactions and commitments
- Methods to link emails and appointments
- Options for automating repetitive administrative tasks
Building these capabilities makes interacting with Outlook a breeze. Employees get more done in less time, with less effort.
Enhanced Teamwork and Collaboration
Outlook is not just a personal productivity tool – it also facilitates collaboration. Features like shared calendars, delegated access, mentions, tasks assignments and Groups allow teams to use Outlook as an everyday workplace hub.
Training shows individuals how to fully utilize these sharing and team features for:
- Streamlining project management and co-editing
- Coordinating meetings, events and absences as a team
- Keeping everyone in the loop with email and notifications
- Facilitating hand-offs and delegated access smoothly
- Building a centralized reference library of messages and files
- Maintaining regular communications rhythms
With everyone maximizing Outlook’s collaborative functionality, team productivity skyrockets.
Faster Adoption of New Tools and Features
Microsoft continually enhances Office with new capabilities. But many employees stick with old habits rather than adopting these new tools. Outlook training highlights recently added features so users can:
- Quickly embrace interface and usage changes
- Leverage new collaboration capabilities
- Use built-in capabilities vs. third-party plugins
- Take advantage of AI features like suggested replies
- Implement new shortcuts, commands and add-ins
- Transition workflows to latest best practices
Your team stays up-to-date with the latest Outlook innovations when training is proactive rather than reactive.
Conclusion
Outlook training pays off exponentially for organizations that rely on this central productivity platform. Employees at all skill levels, from beginners to advanced can benefit from learning Outlook best practices. Dedicating resources to training leads to faster, smarter, more collaborative work. Employees feel empowered by a tool that works for them rather than against them. The result is an entire workforce using Outlook more effectively and efficiently.
